THE Booking System for Children's Activity Providers.
Automate Your Admin and Get Your Life Back.
Quote ICAP when booking your demo to claim FREE Migration Service.
Take Bookings & Payments for:
Take bookings and payments online for one off events. Set up different ticket options and even upsell with extras such as T-Shirts, cakes and other goodies.
Classes & Courses
Set up a course or block of classes with the booking options you need, such as Full term bookings, trial sessions and bespoke block options
Create unlimited 1-to-1 services, set availability for you and your staff, and your customers can pick the time that works for them.
Take regular subscription payments and tailor options with extra one off payments, delayed start dates, free trial periods, and limited capacity for face-to-face classes.
"I use Book That in as Tim and his wonderful team offer an incredible customer care service. I am not very technical therefore need constant support. Tim is always there to help me.
My customers find the system easy to use and he is always updating it to suit his clients needs.I highly recommend Book That In."
Amanda Frolich - Amanda's Action Club
Say Goodbye to Admin
Automate your booking process and let Book That In lighten the load. Now you can spend your time doing more fun stuff
Everyone Pays on Time
Your customers pay when they book - so no more late payers or awkward conversations. Re-booking is totally covered with our unique Auto Re-Enrolment functionality
Attract More Customers
Our professional, attractive booking system gives customers more confidence to book with you. They can also book at a time that suits them - so you can make money when yo sleep.
The Ultimate Online Booking System
The Book That In online booking system provides a professional, enterprise-level booking app at small business prices.
Take unlimited bookings for free, only paying a small booking fee to process payments.
Automate all your booking admin and free up your time to do more of what you love.
Take bookings and payments for events and classes, schedule appointments and take recurring payments for subscriptions.
Franchisors can centralise all bookings for their franchise network in one place, keeping track of everything.
Here at Book That In, your success is our success, so we go out of our way to make sure you and your team get the support you need.
No call centres or impersonal help desks here.
Your dedicated account manager will develop a deep understanding of your business and will build relationships with the members of your team to ensure the best support experience possible.
Need help migrating from another booking system, onboarding new franchisees, or just adding a new class? We’re there for you.
Our handy online helpdesk is also available 24/7 with oodles of handy tips, helpful video tutorials and answers to frequently asked questions.
Free Advertising Included
All businesses that use the Book That In system can advertise their classes and events for FREE on a Book That In marketplace website.
For example, the Toddle About website is the first Book That In marketplace - a dedicated hub for parents with children aged 0 - 5 years to find and book activities.
Simply login to Toddle About with your Book That In account and all your classes and events will automatically sync to the marketplace platform, giving you free and instant advertising with zero effort.
Visit Toddle About Book a Demo
Beautiful, Branded & Easy to Use
The fonts and colours on your Book That In booking widget are fully customisable, so the look and feel matches your brand perfectly. The design leads your customer effortlessly through the booking process and it's responsive too so it looks great on all devices.
Available Any Time, Anywhere
Book That In is hosted on Microsoft's Azure cloud platform, so you can be confident your data is safe and secure - and accessible. No need to download software - login from any device, anywhere to update your settings, view bookings or communicate with clients.
Automate Your Emails
Book That In sends fully customisable, automated emails in 13 different situations, so you don't have to, from Booking and Transfer Confirmations to Card Expiration emails. You can even send personalised emails to a list of clients from the system.
Offer Free Trials
At the click of a button, Book That In will offer your customers free trial sessions so they can try before they buy. After they have attended, the system automatically emails them with a unique link so they can book for the rest of the term.
Once you're fully booked, Book That In allows potential customers to join your waiting list so you can contact them to offer alternatives. Simply click a button when spaces become available to ping out an email to everyone on your waiting list.
Exports and Reports
Export all your data at any time and pull off reports to show you who has booked when, who has cancelled, or how much money you are making. View and export attendance registers for your classes and events too.
Create recurring subscriptions for your customers to take payments daily, monthly or annually. Add one off charges, delay start date, pause payments and transfer customers to new subscription plans.
Online Appointment Scheduling
Create unlimited different types of appointments, set your availability in your appointment booking calendar and let Book That In do the rest. Your customers pick the date and time that works best for them, then book and pay. All while you sit back and relax.
Embed on Your Website - or Not
If you want to keep your customer on your website while they make their booking, simply copy and paste a line of code to embed it into your website. No Website? No problem! Add your logo and use the widget as a standalone booking website
Book That In integrates with the Stripe payment gateway so you can take payments for your bookings. Their low rates, coupled with high performance and security allow us to offer you an enterprise-level booking solution at micro-business rates.
Set up offer codes to entice new customers, reward existing ones or allow discounts for multiple bookings. Create codes for percentage or fixed price discounts then set expiry dates and limit the number of uses to get your customers to take action.
Re-booking for your new term or session is no longer a headache! Book That In's unique auto renewal feature allows you to automatically re-book your customers and take payment for your next term or session without them lifting a finger.
Transfers, Cancellations & Refunds
People can change their minds, so Book That In lets you move or cancel bookings easily. It also gives you the option to give a full or partial refund - or charge extra if your customer is moving to a pricier option. Confirmation emails are automated. Naturally.
Set Up Your Team
Add your staff to Book That In and give them full or limited access to the system. Let your customers book classes run by your team members or book 1-to-1 sessions to with them - your customers can see all availability and choose their preferred slot.
Built for Franchisors
Franchisors get super-admin access to all franchisee accounts, with centralised reports and exports so they can assist and keep track of their whole franchise network, whilst offering them a superior and affordable franchise booking system.
All options are flexible with no tie in. Prices include VAT.
Book That In is free to use. There is just a small booking fee when you take payments.
Booking Fee: 1.5% per booking
No monthly fee Payments Processed by Stripe (Additional Stripe Fee: 1.4% + 20p per booking) Unlimited Bookings & Payments Unlimited venues and staff Phone and email support
No monthly fee
Payments Processed by Stripe
(Additional Stripe Fee: 1.4% + 20p per booking)
Unlimited Bookings & Payments
Unlimited venues and staff
Phone and email support